The advantages of OCIs
Standardised. Centralised. Secure.
A central supplier catalogue has many potential advantages:
- Accelerated supplier search in your own ERP system
- Standardised ordering processes
- Automated invoice processing
- Lower process costs
- Secure, encrypted data transfer
Another advantage: departments or employees with independent translation needs sometimes create duplicate entries in the merchandise management system. A connection between the services of our translation agency to your catalogue via OCI makes such duplication very unlikely.
Therefore, individual accounts and passwords become unnecessary. And your employees can focus on their core tasks, thus being more efficient and productive. You save time and money. No wonder many companies rely on OCI interfaces.
What exactly is an OCI?
The fastest way to a translation.
“OCI” stands for “Open Catalog Interface“. It enables two ordering systems to communicate with each other. In this way, products and services such as translations can be researched and ordered in the in-house ERP system.
The ordering process via an OCI interface
How exactly is ordering translations via OCI integrated into existing purchasing processes? Well, that depends on how your ERP system is programmed and configured. When setting it up, you decide whether each employee receives an individual identifier, whether orders have to be approved, etc. For example, the ordering process might look like this:
Suppose you search for “translations” in your in-house supplier catalogue. Then “DialogTicket.com” would be displayed if “translations” is one of the terms under which our translation agency has been filed in your catalogue. By clicking on our name, you would then be automatically logged into our portal with the data provided by your SAP system.
In the portal, you can upload your files and make your request. As soon as we send you a quote, you can add it to your shopping cart and order the translation. Your ERP system then automatically receives a message with the translation as an item and the employee data specified during setup.
If approval is part of your process, for example by your accounting department, the order is automatically forwarded to the accounting department for confirmation. If they click “OK”, we get to work. As soon as the translation is ready, you receive a message and can download it from the portal. Access is always from your merchandise management system.
OCI, API, and our client portal
Maximum flexibility for your purchase department.
Integrating our translation services into your supplier catalogue via Open Catalogue Interface is, of course, only one of many options we offer.
For companies that generate very large quantities of text, it is sometimes worth developing an API, i.e. an application programming interface. If, for example, article databases or catalogues have to be maintained in several languages, it is not only possible to integrate them into the ordering process, but also into the production process. We then read the texts directly from your databases and automatically deliver the finished translations there. You can find more information about our translation services via API interface here.
If your ERP system does not have an OCI interface, you can still simplify the ordering of translations – via our client portal CONNECT.
There you can transfer your files in encrypted form. You can view the processing status of all projects at any time and access all invoices. And you can assign access priviliges individually, be it to people, teams, or departments.
Here you can find more information about our client portal CONNECT.
Your free quote
Do you have questions about setting up an OCI or would you like a quote?
Wonderful! Our IT and project managers will be happy to advise you.